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Food Vendor

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   Contact us at
   spartaday@gmail.com

 

Sparta Day Food Vendor Regulations

Any organization or business that wishes to participate in Sparta Day as a vendor in the Food Plaza must adhere to all food vendor regulations.

  1. NEW: Food sales at Sparta Day are open to both non-profit organizations and for profit businesses. Non-profit organizations receive a $30 discount on one space. Discount will not apply to additional spaces purchased.
     
  2. NEW: Food Plaza vendors can request exclusivity for one registered food item which will be honored on a first come first serve basis. If upon registration an item is selected that has already been claimed, JWCS will contact you to make an alternate selection. Exclusivity will not be granted for beverages. Exclusivity requests must be accompanied by payment and must be received by 4/21/17. Exclusivity requests received after 4/21/17 will not be honored. Exclusivity does not extend outside of the Food Plaza to vendors selling pre-packaged goods. Please note that water will be available to the public for free at two beverage stations in the park.
     
  3. NEW: Food vendors must provide certificate of liability and name JWCS & Sparta Township as additional insured.
     
  4. NEW: Charcoal grills and open flames are not permitted.
     
  5. Vendor is responsible for supplying electricity needed to comply with food handling and preparation requirements.
     
  6. Vendor is responsible for supplying any water needed to comply with food handling and preparation requirements. Water from hoses will be available at the maintenance building. If your business/organization plans to use this water, please plan transport accordingly.
     
  7. Cooking oil and grease must be disposed of properly. Please do not pour oil/grease or any liquids mixed with oil/grease on the ground, grass, road, or in the stream. For fats that solidify, let them do so, then throw them in the provided dumpster. For oils/grease that don't solidify, pour them into a sealable bottle, and throw the whole container away in the provided dumpster.
     
  8. Tables, tents and generators are not supplied and must be brought by food vendors.
     
  9. Booth fees are non-refundable. Transferring or subletting spaces is not permitted. “Booth-sitting” is not available, please plan accordingly.
     
  10. Sparta Day is from 10:00am to 4:00pm, RAIN OR SHINE. In the event of a cancellation due to severe weather, an announcement will be posted on www.jwcsparta.org and vendors will receive an email from JWCS.
     
  11. Vendor vehicles will be not admitted before 7:30am or after 9:00am and must be parked in the vendor parking lot or exit the event area by 9:30am. Junior Woman’s Club of Sparta volunteers will be on-site during set-up to direct you to your booth space.
     
  12. Any vehicles that remain inside the entrance gate after 9:30am cannot be moved until the event is over at 4pm. This includes any vehicle parked in the vendor parking lot, a section A/F space, food plaza area or any other area of the event. As required by local police, no vendor will be allowed to “pack-up” and leave the park prior to 4:00pm. This is for public safety and no exceptions can be made.
     
  13. No cars may remain in food vendor spaces and must be parked in the vendor lot for the duration of the event. For pedestrian safety, cars in the vendor parking lot cannot be moved until the event is over at 4pm.
     
  14. All food vendors must submit a Sparta Township Temporary Retail Food Application postmarked by April 30th to Sparta Township. A fee of $15 is required with each application from a non-profit organization. The fee is $30 for profit organizations. The form can be found on the JWCS web site. (JWCS does not collect these forms/payments).
     
  15. All food vendors must submit a Sussex County Temporary Retail Food Vendor Application postmarked by April 30th to the Sussex County Department of Environmental and Public Health Services. There is an application fee of $50; the county has reduced the fee down to $15 for non-profit organizations participating in Sparta Day. Forms can be found on the county website and also on the JWCS web site. (JWCS does not collect these forms/payments).
     
  16. Food vendors are expected to leave their space CLEAN.  Due to garbage restrictions, ALL vendors are asked to place all garbage and recycling in the dumpster provided.
     
  17. All food vendors will need a hand wash station.
     
  18. All food vendors will provide the necessary means to keep hot foods hot and cold foods cold.
     
  19. All food vendors must be set up to vend and be ready for an inspection at least 30 minutes before event start time.
     
  20. All food vendors will adhere to sanitary food handling.
     
  21. All vendor spaces are outside. JWCS and Sparta Parks and Recreation will not be held responsible for any issues caused by weather, animals or other forces of nature.
     
  22. The sale of “silly string,” “magic ink,” “party snaps,” “stink bombs,” “caps” of any kind, “hair color spray,” “stink spray,” “smoking candy cigarettes” and live animals is strictly prohibited.  Please do not include these or similar items in your Sparta Day inventory. If in doubt, email spartaday@gmail.com.
     
  23. JWCS cannot control foot traffic and does not guarantee sale of vendor's goods.
     
  24. Vendor displays are solely the responsibility of the vendor.
     
  25. JWCS members will be on-site throughout the day to answer any questions, please review the Sparta Day map for location of the JWCS booth.
     
  26. All applications must include an email address. Your confirmation will be sent electronically. If this information is not received, your registration will not be confirmed. Your space assignment will be given to you the morning of Sparta Day.

***PLEASE DO NOT USE THE PUBLIC GARBAGE CANS***

No cars will be allowed to enter the park after 9:00am. Any cars that remain past the entrance gate after 9:30am (in any area of the event or vendor parking) will not be able to be moved until the event is over at 4:00pm. As required by local police, no vendor will be allowed to "pack up" and leave the park prior to 4:00pm.

Register Online

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Download Sparta Day 2017 Food Vendor Registration Packet

 


JOIN US AT OUR NEXT MEETING!

Monday, June 12, 2017 at 7:30pm
St. Moritz in White Deer Plaza
For more details contact Jenn at jwcsparta@gmail.com.