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JWCS

Junior Woman's Club of Sparta

Sparta Day General Vendor Regulations

REGISTRATION:

1.     All applications must include a completed registration form, payment, and signed vendor agreement. Your confirmation will be sent electronically. Your space assignment will be given to you the morning of Sparta Day.

2.     Booth fees are non-refundable. We will not be able to offer a refund even if the event is cancelled due to severe weather. Fee is for space only (tables, tents and generators are NOT supplied.)

3.     The JWCS reserves the right to limit the number of vendors with duplicate products and activities. See a list of franchise/direct sales retailers that are already registered and from which we won't be accepting further applications.

4.     Vendors are not permitted to sell or promote their products, services or business/organization outside of their designated booth space.

GENERAL:

5.     Port-a-potties, food and beverages are available on-site.

6.     “Booth-sitting” is NOT available. Please plan accordingly.

7.     Electric power is not available. Please note on your application if you will be using a generator.
(Must supply your own generator.)

8.     Vendor displays are solely the responsibility of the crafter/exhibitor. Tables, tents and generators are not supplied.

9.     As required by local police, no vendor will be allowed to “pack-up” and leave the park prior to 5:00pm. This is for public safety and no exceptions can be made.

10.   Vendors are expected to leave their space clean. Due to garbage restrictions, ALL vendors are asked to place all garbage and recycling in the dumpster provided. Please do not use the public garbage cans.

WEATHER:

11.   Sparta Day is open to the public from 11:00am to 5:00pm, RAIN or SHINE.  In the event of cancellation due to SEVERE weather, an announcement will be made via email or visit jwcsparta.org.

12.   All vendor spaces are outside. JWCS and Sparta Parks and Recreation will not be held responsible for any issues caused by weather, animals, or other forces of nature.

VENDOR ARRIVAL/PARKING:

13.   General vendor vehicles will be not admitted into the park before 8:30am or after 10:00am.

Junior Woman’s Club of Sparta volunteers will direct you to your booth space.

14.   Any vehicles that remain inside the entrance gate after 10:00am cannot be moved until the event is over at 5:00pm. This includes any vehicle parked in the vendor parking lot, a section A/F space, food plaza area or any other area of the event.

15.   During the event, one vehicle is allowed to remain per space in Sections A & F ONLY, and must be parked within the vendor space. Large pick-up trucks and SUVs will not fit in the spaces and will have to be parked in the vendor parking lot or elsewhere.

16.   JWCS volunteers are not available to help unload or load at vendor spaces. Please plan accordingly.

SALE OF GOODS:

17.   The sale of “silly string,” “magic ink,” “party snaps,” “stink bombs,” “caps” of any kind, “hair color spray,” “stink spray,” “smoking candy cigarettes” and live animals is strictly prohibited. DO NOT include these or similar items in your Sparta Day inventory. If in doubt, email jwcsparta@gmail.com.

18.   JWCS has the right to restrict/prohibit sale of products it deems inappropriate.

19.   JWCS cannot control foot traffic and does not guarantee sale of vendor's goods.

FOOD SALES/FOOD GIVEAWAYS:

20.   The sale of food prepared on-site at Sparta Day is RESTRICTED to registered food plaza vendors. See separate food vendor registration if interested.

  1. All organizations are permitted to sell pre-prepared and/or pre-packaged food & beverages at their booth contingent upon compliance and registration with Sussex County Department of Environmental and Public Health Services. Vendor must also obtain a food license from Sparta Township. The intent to sell must be pre-disclosed on registration paperwork. Please note, bottled water may be available to the public for free in the park.